Project Management

The Four Stages of a Project

Project management takes place at every organization. Most teams are frequently involved with projects and need to have a clear understanding of how they should work. All projects have four stages:

• Stage 1: Initiating and defining the project. Decide on the project and define what it needs to achieve.
• Stage 2: Planning the project. Make sure to map out all areas of the project clearly.
• Stage 3: Implementing the project. Launch the project and check in frequently to ensure success.
• Stage 4: Closing and evaluating the project. End the project when it’s finished and reflect on what it accomplished.

Why Projects Succeed or Fail

Projects may fail due to lack of planning, misalignment with business goals, unrealistic and unachievable goals, unrecognized and unaddressed problems, the wrong leader or team, a lack of resources and support, or an unresponsiveness to change.

However, projects can succeed with:

• A relevant, clearly defined outcome. This is the "why." Consider why you are doing this, why is it needed, and why is it important.
• Achievable and relevant goals. This is the "what." Consider what do you specifically want to achieve, and what are the timeframes and deadlines.
• Careful planning. This is the "who." Consider who needs to be involved, who will be able to provide the support and approvals, time and resources needed, and who will be responsible for completing tasks and activities.
• Clear, ongoing communication among everyone participating in and/or impacted by the project.
• Careful monitoring to keep the project on track.
• Responsiveness to problems, issues, and changes that may impact the project goals or the way the project is carried out.

HRDQ’s project management training materials allow your team to learn more about how projects can be planned for success.